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If you’re not completely happy with our service we’d like to hear about it – that way we can do something to put it right.
We do everything we can to make sure our Customers get the best products and service possible. However, sometimes we may not get things right the first time. When that happens, we want you to tell us what went wrong so we can put matters right.
– make it easy for you to tell us what went wrong
– give your complaint the attention it deserves
– resolve your complaint fairly without delay
– make sure you are satisfied with how your complaint was resolved
If you are not satisfied with any aspect of our service or products you can tell us about your complaint in the following ways:
In person – call into one of our five showrooms. We are open Monday to Friday from 10.00am – 5.00pm and from 11.00am – 4.00pm on Sundays.
In writing – write to us at the showroom you used at your point of purchase. Addresses can be found here – Chepstow, Cardiff, Bristol, Swansea and Plymouth
By telephone – call us FREE on 0117 966 5628 during our office hours and ask for the Customer Services Department.
By email – customerservice@hotspringsouthwest.co.uk
We aim to resolve your complaint straight away but if we can’t we will write to you within 5 business days to tell you:
– Why we have not resolved your complaint
– Who is dealing with your complaint
– When we will contact you again
We will usually resolve your complaint quickly but if it is complex it may take longer.
We will keep you informed on a regular basis (and every 4 weeks as a minimum) but if you need an update please call us and ask to speak to the person handling your complaint.
If we cannot reach agreement with you
If we can’t agree a solution with you within 8 weeks, we will:
• Send a letter giving our reasons for the delay and an indication of when we expect to provide a final decision
OR
• Issue our summary resolution letter which will explain our final position
Our aim is to resolve all complaints internally. However, if after receiving our final decision letter or if 8 weeks have passed you may have the right to refer your complaint to the Financial Ombudsman Service (FOS). Their contact details:
Please note: Only complaints relating to the sale of financial services are to be referred to FOS
If you want the Financial Ombudsman Service to look into your complaint you must contact them within six months of the date of our final response letter.
The Financial Ombudsman Service
South Quay Plaza
183 Marsh Wall
London E14 9SR
Or you can telephone them on: 0800 023 4567
Or email them at: complaint.info@financial-ombudsman.org.uk
Further helpful information can be obtained from visiting the Financial Ombudsman Service web site at www.financial-ombudsman.org.uk
